Privacy policy

1. Introduction

Pursuant  to  the  General  Data  Protection  Regulation (“GDPR”)  which  will  be compulsory  from  May  25,  2018,  we  provide  you  below with  information  on  the processing of your personal data by SMC Automation OÜ.

SMC Automation OÜ is fully committed to your privacy and to the protection of your personal data.

2. General information

This policy is applicable to any individual whose personal data is processed by SMC Automation OÜ.

3. Identification of the controller

SMC Automation OÜ, with registered office in Tallinnn, at Laki 12, EE-10621, and email marketing@smc.smces.es, is the controller of your data.

4. Categories of personal data

SMC Automation OÜ will process the following categories of personal data that are considered necessary to comply with the purposes set out in point 5 below:

• first and last names
• title / position
• commercial contact information
• name of the company that you represent, where applicable
• communication channel
• website registration and details of use
• services provided or products offered
• history of commercial relations

5. Purpose of the processing and legal basis

Your  personal  data  may  be  processed  by  SMC Automation OÜ  for  the  following purposes:

• To   execute,   manage,   and   implement   the   pre-contractual   and/or contractual   relationship.   The   legal   basis  for   this processing   is   the execution of the preliminary contract and/or contract.
• To engage in commercial activities, for which purpose we may send you commercial  communications,  including  electronically,  on  offers,  events and/or  products  sold  by  SMC Automation OÜ  The  legal  basis  for  this processing is the consent given, in this case, by you.
• To  perform  activities  to  safeguard  security  and prevent  fraud.  The  legal basis for this processing is to comply with legal obligations.
• To  store  your  data  for  a  period  of  12  months  in the  event  that  the contractual relationship is not finally implemented. The legal basis for this processing is a legitimate interest in managing and addressing your future queries or requests. However, you may exercise your right to object to the processing  of  your  data  in  the  event  that  the  contractual  relationship  is finally not implemented.

SMC Automation OÜ requires your personal data in order to perform and execute the  pre-contractual  and/or  contractual  relationship.  Therefore,  if  you  do  not provide this information, such relationship will not be possible.

6. Categories of recipients

Your personal data may be disclosed to the categories of recipients set out below:

• Other  SMC  group  companies,  in  order  to  centralize  the  management  of the relationship and for reporting purposes.
• Public  bodies  (i.e.,  public  authorities,  courts),  to  comply  with  applicable legislation.

The following may also have access to your personal data as data processors:

• Providers of professional services (i.e., external advisors, auditors);
• Providers of IT servicers; and
• Network of product distributors.

SMC Automation OÜ requires data processors that access your data to ensure and undertake

• To process such data only for the purposes of the contractual relationship due to which they have access and pursuant to the instructions received from SMC Automation OÜ
• To apply the security measures necessary to maintain an adequate level of protection of your personal data and process such data confidentially.

7. International data transfers

Your personal data may be transferred and processed by the recipients indicat

 Your personal data may be transferred and processed by the recipients indicated in  the  preceding  paragraph  and  may  be  located  both within  and  outside  the European Union ("EU").

For recipients located outside the EU, SMC Automation OÜ has taken the necessary measures  to  comply  with  applicable  data  protection legislation  in  order  to guarantee  that  international  transfers  of  data  outside  the  EU,  comply  with  an adequate  level  of  protection,  by  implementing  an  agreement  based  on  the standard clauses of the European Commission, Privacy Shield Certification (US), approved  codes  of  conduct,  or  approved  certification  mechanisms  (article  42 GDPR).

You can obtain a copy of these guarantees by writing to:

SMC Automation OÜ
Laki 12
EE-10621 Tallinnn
E-Mail: tolu@smc.nu

8. Storage period

In accordance with data protection legislation, your personal data may be stored by SMC Automation OÜ for the period that is strictly necessary in order to comply with the above purposes.

In principle, SMC Automation OÜ must eliminate or erase your personal data where they are not necessary for the purposes indicated, although it may store them for the  statute  of  limitations  period  of  applicable  criminal,  civil,  tax  or  commercial regulations.

9. Technical and organizational measures

SMC Automation OÜ has adequate technical and organizational security measures in  place  to  ensure  an  adequate  level  of  protection of  your  personal  data  and minimize  the  risk  of  any  circumstance  arising  that may  infringe  your  rights  and freedoms (i.e., unauthorized disclosure or access, loss, destruction, alteration or damage to your personal data).

These  measures  are  subject  to  continuous  review,  analysis,  updates  and adaptation according to how the processing of your data evolves and to legislative and technological developments.

10. Rights of data subjects

We inform you that you may exercise the following rights in relation to personal data processed by SMC Automation OÜ:

• Request  access  to  your  personal  data  to  know  which  data  are  being processed and the processing operations carried out with your data.
• Request  the  rectification  of  your  personal  data if  they  are  inaccurate  or incomplete.
• Request the erasure of your personal data.
• Object to the processing of your personal data, i.e., request that your data not be processed for reasons related to your personal situation.
• Request the restriction of the processing of your personal data in certain circumstances, (i.e., if you contest the accuracy of your data, while such accuracy is being verified).
• Request the portability of your data, that is, receive the personal data you have  provided  to  the  co-controllers  in  a  structured,  commonly  used  and machine-readable format and transmit those data to another controller.
• You may also withdraw your consent if it constitutes the legal basis for the processing of your data.

The exercise of the above rights is free of charge.

Should you have any queries regarding this privacy policy or wish to exercise the above  rights  please  contact SMC Automation OÜ,  by  writing  to  the  following address:

SMC Automation OÜ
Laki 12
EE-10621 Tallinnn
E-Mail: tolu@smc.nu

To exercise your rights, please indicate in your request, your full name and the right you are exercising and attach a copy of your national ID card or equivalent document evidencing your identity.